College Space Sharing Programme
The College Space Sharing Programme aims to ensure the College maximises its use of space to help support the best possible teaching and learning experience
The College Space Sharing Programme was established in 2015, after the utilisation of College space had consistently been raised as a priority for improvement. Work has focused on: the development of a Space Policy Framework and subsidiary policies; agreement to commence sharing of space (initially on a clustered approach); establishment of centralised start of day room readiness checks and development of a suite of Space Analytics dashboards. The Programme was previously known as the Taught Meeting and Seminar (TMaS) Space Programme before being changed to the College Space Sharing Programme in recognition of its extended scope.
Chris Banks, Assistant Provost (Space), is the sponsor of the Programme. The objectives for the next two years of the Programme are to:
- Develop and implement policies, which support the College’s intention to deliver consistent, accessible shared space.
- Improve utilisation of College space.
- Implement a toolkit to support holistic, evidence- based, strategic decision making.
- Reduce the College’s requirement for space from external venues.
- Deliver a self-service room booking process and system to enable College wide space sharing.
- Increase the visibility of un-booked space to enable a ‘one stop shop’ for taught, meeting and event space.
- Agree and implement a room support model to deliver consistent provision.
Please note - if you would like more information about dedicated (non-shared space), please visit the website of the College's Space Management team.
Projects being undertaken by the Space Sharing Programme
Supporting the best possible teaching and learning experience for students and staff collecting real-time anonymised space occupancy data
Producing a single view of all bookable space in the College in to develop a suitable, College-wide, room booking system
Building a common understanding of what information users need about teaching spaces and a shared inventory to address these needs.
Making sure that learning spaces are tidy and ready for use
Bringing together data on teaching space utilisation in a single ‘go-to’ intuitive interface for end users.
Developing a new Space Policy Framework and a set of six sub-policies, designed to bring transparency to the use and management of College space.
Improving the process for generating academic teaching timetables and refining the quality of the output for students and staff.