Adding sections (pages)
A Section is t4 terminology for a page.
Sections will show automatically in the navigation (on the left) unless you specify not to.
All new sections default to the standard content page template. Tell your Faculty Web Officer if you want a section converted to a landing page template (used for homepages). Find out more in choosing the right template.
Adding a section
How to create a new section (page)
- Click the t4 logo in the top left of the screen. This will take you to the Site structure view.
- Hover over the section you want to add a sub-page to and it will highlight in yellow. (See Study in Fig.1).
- Hover over the yellow down arrow button and select Add Section from the menu that appears.
- This takes you to a form (see Fig.2 at foot of the page). The most important fields on this form are Name, Output URI and Show in Navigation? (Highlighted in blue in Fig.2).
- Whatever word or phrase added in the Name field will appear as the title of the page and become the web address (URL). eg Research and Innovation would be the page title and: /research-and-innovation the eventual URL.
- In some cases a long page title might be needed but not the corresponding long URL. You can override long URLs by specifying a shorter Output URI. eg: Viewing and publishing your content would be /viewing-and-publishing-your-content but if you wanted a shorter URL type for example /viewing-content type it in the URI field. Please see best practice for URLs.
- When Show in Navigation? is ticked (the default option), your new section will show in the navigation. Untick this box to hide it. Also see next accordion Creating hidden sections.
You can enter SEO Key phrase(s) and a Description for the section by filling in the relevant fields. The information you enter here doesn't appear on your webpage but is included in the metadata, which is used by search engines to collect information about that page.
There are other factors that influence the ranking your page/site will achieve in search engines, so to please visit the section on increasing the visibility of your website in our web skills area to find out more.
- Click Add to create your section. You will then be returned to the Site Structure view, where you can then find your new section and start adding content to it.
Creating hidden sections
There are two reasons why you would create a hidden section.
- You may want a page that you want to be accessible by typing the URL in the address bar, but not to be shown in the navigation. For example, a page that may contain a short-term promotion aimed at a small number of people. Hide the section if this is the case.
- You are using a content type that requires a repository of additional resources. Some of the content types that you use on t4 require you to create a hidden section. This section will just act as a special container to hold content together in one place (items for an accordion for example).
The procedure for creating these special hidden sections (folders) is covered in the relevant content type instructions.
To create hidden sections, you just need to uncheck the box 'Show in navigation?' when you create a section. When you view the section within your site structure overview it is shown in a grey colour, rather than the normal yellow colour.
How to create a linked section (redirect)
When adding a new section (as above) you're able to choose if this section is to be a 'linked section' only.
A linked section doesn't appear as a visible page on your site, but displays in the navigation and will redirect the user to another page on your site or to an external URL.
Linked sections can only be created at the outset of a new section, you can not change existing sections into linked ones.
To create a redirect when adding a new section to your site structure, follow the steps above on 'How to create a new section (page)', but before you finish, check the 'Make this a linked section?' box and follow the additional instructions below:
- Check the box called 'Section' if you need to link to another section (page) within t4 Site Manager. You'll then need to select the relevant section by choosing 'Link section' below. This will open a pop-up window where you can navigate through the site structure to find the relevant section you want to link to.
- If you need to link to an external URL instead (this means anything outside of t4 Site Manager, so includes any other Imperial websites including Portal pages) click 'External URL' and add the link to the 'Link URL' field. Remember to include http:// with the address.
- If the link is to open in a new window select _blank from the 'Link target' dropdown. Otherwise leave this at 'Not Set'.
- You can ignore the 'Overide other Languages with this Link' option.
- Click Add to complete the process and add your redirect section. You will then return to the Site Structure overview, where you'll be able to see your new section in the list.
What other fields can I complete in the form?
When completing the form to add a new section, there are a number of other fields that you should be aware of:
- Status: this option can be used to change the status of a section from 'approved' to 'pending' (won't publish) or 'inactive' (flagged for deletion).
- Access Key: You can ignore this field.
- Default workflow: We have not started to use this feature yet, but we can set workflows up for content, so that it has to be approved by individuals before it can be published.
- eForm Section: This is not in use at the moment.
- Archive Section: This option prevents further changes being published to a section - even if edits are made within Site Manager. Once this is marked as Approved, changes will be published. Archived sections look different in the navigation and are in italics.
- Content owner: Content owner/s can be defined in Site Manager. This is not compulsory.
How to modify a section
1. Go to the site structure view in Site Manager, you can do this by clicking on the t4 logo top left.
2. Hover over the section you want to modify, this will highlight in yellow.
3. Click on the yellow drop down menu, and click Modify section.
The section will open on the 'General tab'. This is where you can update the general information for the section, including the Name, Output URI and Show in Navigation? as well other details covered when you first added the section to your site structure.
Note: if you change the Name of your section you will also change the URL to the new name. Any external links to this page will then break.
There are a number of other tabs within each section:
- General - Update the key details for the section that are completed when a section is first created.
- Content - This is where you can view the list of content types that have been added to this section. You can choose to 'Add content' or modify any of the existing ones that appear.
- Page Layouts - This is where the template used by your section is defined. Please contact your Faculty Web Officer to discuss updating a page layout for a particular section. Find out more about choosing the right template.
- Metadata - Ignore this tab.
- Edit Rights - This is where editing access can be granted for a particular section. You can search for editors who possess a lower permission level (moderators can search and add contributors) and then add them to the section. Please contact your Faculty Web Officer to discuss editing rights for moderators or for other user groups.
- Subsections - View the sections that have been added beneath this section in your site structure. Find out more about reordering sections in your navigation in the item below.
- Access - Restrict access to who can view particular sections or files on your site. Find out more about restricting access to your content.
How to reorder sections in your navigation
By default, each section you add to your site structure will appear in your site navigation in the order it is originally added.
You can change the order of sections by following these steps:
- Go to the site structure view in Site Manager, you can do this by clicking on the t4 logo top left.
- Hover over the parent section whose sub-sections you want to reorder, this will highlight in yellow.
- Click on the yellow drop down menu, and click Modify Section.
- Navigate to the Subsections tab.
- Use the Move arrows to change the order of your sections. Make sure you Save Changes before finish.
This is the Subsection list for the navigation on the left